Legal
Privacy Policy
Last updated: Dec 18, 2025
Part 1: Website Privacy Policy
(This section applies to your use of our website, www.midtowndentistofsaintmarys.com)
1. Introduction Midtown Family Dentistry ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website. By using our site, you consent to the data practices described in this policy.
2. Information We Collect We may collect two types of information:
Personal Information: Information you voluntarily provide to us through forms (e.g., "Contact Us", "Appointment Request"), such as your name, email address, phone number, and any messages you send.
Non-Personal Information: We automatically collect data regarding your device and interaction with our site, including IP address, browser type, operating system, referring URLs, and pages visited. We use Google Analytics and similar tools to help us improve our user experience.
3. Cookies and Tracking Technologies Our website uses "cookies" to enhance your experience. A cookie is a text file placed on your hard disk by a web server. We use cookies to analyze site traffic and customize content. You can accept or decline cookies through your browser settings, though this may affect site functionality.
4. How We Use Your Information We use your information to:
Schedule appointments and respond to your inquiries.
Improve our website and customer service.
Send periodic emails or text messages regarding your appointments or our services (only if you have opted in).
5. Third-Party Disclosure We do not sell, trade, or transfer your Personally Identifiable Information to outside parties unless we provide you with advance notice, except for website hosting partners and other parties who assist us in operating our website, conducting our business, or serving our users, so long as those parties agree to keep this information confidential.
6. Security We implement a variety of security measures to maintain the safety of your personal information. However, no transmission over the internet is 100% secure.
Part 2: HIPAA Notice of Privacy Practices
(This section applies to your protected health information as a patient)
This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
Effective Date: January 1, 2025
1. Our Pledge Regarding Health Information We understand that health information about you and your health is personal. We are committed to protecting health information about you. We create a record of the care and services you receive at Midtown Family Dentistry to provide you with quality care and to comply with certain legal requirements. This notice applies to all of the records of your care generated by this practice.
2. How We May Use and Disclose Your Health Information We may use and disclose your Protected Health Information (PHI) for the following purposes without your written authorization:
For Treatment: We may use medical information about you to provide you with dental treatment or services. We may disclose medical information about you to dentists, hygienists, or other personnel who are involved in taking care of you.
For Payment: We may use and disclose medical information about you so that the treatment and services you receive may be billed to and payment may be collected from you, an insurance company, or a third party.
For Health Care Operations: We may use and disclose medical information about you for our practice operations (e.g., quality assessment, staff training, licensing).
Appointment Reminders: We may use and disclose medical information to contact you as a reminder that you have an appointment.
As Required By Law: We will disclose medical information about you when required to do so by federal, state, or local law.
Public Health Risks: We may disclose medical information about you for public health activities, such as preventing or controlling disease, injury, or disability.
3. Your Rights Regarding Health Information About You You have the following rights regarding medical information we maintain about you:
Right to Inspect and Copy: You have the right to inspect and copy medical information that may be used to make decisions about your care. Usually, this includes medical and billing records.
Right to Amend: If you feel that medical information we have about you is incorrect or incomplete, you may ask us to amend the information.
Right to an Accounting of Disclosures: You have the right to request a list of the disclosures we made of medical information about you (excluding disclosures for treatment, payment, or operations).
Right to Request Restrictions: You have the right to request a restriction or limitation on the medical information we use or disclose about you. We are not required to agree to your request unless you are paying out-of-pocket in full for a service and request we not bill your health plan.
Right to Request Confidential Communications: You have the right to request that we communicate with you about medical matters in a certain way or at a certain location.
Right to a Paper Copy of This Notice: You have the right to a paper copy of this notice at any time.
4. Changes to This Notice We reserve the right to change this notice. We reserve the right to make the revised or changed notice effective for medical information we already have about you as well as any information we receive in the future. The current notice will be posted in our office and on our website.
5. Complaints If you believe your privacy rights have been violated, you may file a complaint with our office or with the Secretary of the U.S. Department of Health and Human Services. All complaints must be submitted in writing. You will not be penalized for filing a complaint.
6. Contact Information For any questions regarding this policy, please contact our Privacy Officer at:
Midtown Family Dentistry 2400 St Marys Rd, Ste B St Marys, GA 31558 Phone: (912) 882-3322
